by 
Renting a condo in Miami offers a unique lifestyle: access to luxury amenities, stunning views, and a wide range of vibrant neighborhoods like Brickell, Edgewater, Midtown, Downtown, and Miami Beach. But unlike renting in a traditional apartment building, the condo rental process often includes additional steps, especially those involving condo associations.
As a Realtor who specializes in condos throughout Miami, I’ve put together this simple, step-by-step guide to help you understand the process from start to finish. Whether you’re local, relocating, or renting for the first time, here’s what to expect.
Step 1: Prequalification and Defining Your Search
We’ll start with a brief conversation to get a clear picture of your needs and preferences. I’ll ask about your desired move-in date, budget, number of bedrooms and bathrooms, whether you’re looking for a furnished or unfurnished unit, and what features matter most to you — such as a washer and dryer, parking space, gym, pool, or pet-friendliness.
We’ll also discuss which neighborhoods interest you, how long you plan to stay, and any dealbreakers. I’ll then go over your financial qualifications to make sure you’re eligible for the types of properties you’re considering. At this stage, I’ll also send you a list of documents needed to complete your rental file later on.
Step 2: Receiving Listings and Selecting Properties
Once I have your criteria and confirm you’re ready to move forward, I’ll send you a list of available condos that match your preferences. These are pulled directly from the MLS and updated in real time.
You’ll have access to a private portal where you can mark listings you like or dislike, leave comments, and request showings. I’ll be able to see your activity and respond with insights or recommendations, helping us narrow the list to the best options.
Step 3: Scheduling and Touring Units
When you’re ready to visit properties, I’ll take care of scheduling and coordination. You’ll receive calendar invites for each confirmed showing. If you’re in Miami, I’ll join you in person and share honest, professional feedback throughout the tour. If you’re out of town, I’ll visit the property on your behalf and send detailed videos or host a live virtual tour.
In many cases, I’m already familiar with the buildings — their amenities, level of maintenance, and overall atmosphere — which allows me to give you valuable insights right away. I also pay close attention to the surrounding area and watch for any potential nuisances like nearby construction. When possible, I’ll inform you about any known or upcoming renovations in the building that could impact your living experience.
Step 4: Submitting an Offer
Once you’ve chosen a condo, I’ll prepare your rental offer, have you sign it electronically and submit it to the owner or their agent along with your documents and a custom presentation to highlight your strengths as a tenant. The offer includes important details such as proposed rent, move-in date, lease duration, and any special conditions — like asking for the unit to be painted, delivered deep cleaned etc.
Typically, a deposit equivalent to one month’s rent is required when submitting the offer. This deposit is usually held in escrow by my office, and I will provide an official escrow letter to accompany your offer. This adds credibility to your application and reassures the landlord that you are serious.
I’ll handle all communications and negotiations with the landlord’s agent to ensure your interests are well represented.
Step 5: Lease Signing and Understanding the Fees
Once your offer is accepted, we move forward to lease signing. Most landlords in Miami require payment of the first month’s rent, last month’s rent, and a security deposit equivalent to one month’s rent. Your initial deposit is typically applied toward First month’s rent, and the remaining balance is usually paid at the walkthrough via cashier’s check.
If you’re new to the U.S. or don’t yet have local credit history, some landlords may request extra months of rent upfront or a higher deposit. I’ll help you understand these terms and negotiate when possible.
At this stage, it’s important to be aware of all the potential fees a tenant may need to cover. Here’s a breakdown:
First month’s rent – typically due upon Contrat to Lease (offer) submission (often paid from initial deposit held in escrow)
Last month’s rent – often required at walk-through in the form of a cashier’s check
Security deposit – usually equal to one month’s rent (sometimes 2 months if furnished unit), often required at walk-through, in the form of a cashier’s check
Association application fee – usually between $100–$150 per adult or per married couple (Often payable online or by Money Order
Refundable move-in deposit – often ranges from $500–$1,000 (Often payable by check or Money Order)
Pet deposit – if applicable, generally $200–$500 (Most of the time payable by Money Order)
Building access – Fob & parking decal/transponder, generally about $100 for both (Often payable in credit card or Money Order)
Additional rent upfront – may be required for tenants without U.S. credit or rental history, often required at walk-through in the form of a cashier’s check
Utility setup fees – varies depending on provider (electricity, internet if not included, etc.) Often payable online
Step 6: Condo Association Application and Approval
After lease signing, the next step is submitting your application to the condo association. Almost every condo in Miami requires this step. Each building has its own process, but most require an application form, ID, proof of income or bank statements, and a background check. Some also require a credit check, references, or even a short interview.
The approval timeline can range from a few days to two weeks. I’ll guide you through the process, help with deadlines, and stay in communication with the building’s management to ensure everything stays on track.
Some associations also require an orientation (in person or via video call) before your building access — such as key fobs or parking decals — is activated.
Step 7: Final Walkthrough and Move-In
After approval from the association and orientation (if applicable), I’ll help you set up utility accounts (like electricity and internet) so we can confirm everything works properly during your walkthrough. At the walkthrough, we’ll inspect the unit to ensure it’s clean, functional, and ready for move-in.
We’ll also document the condition of the unit with a detailed checklist, photographs and — if applicable — a furniture inventory. All reports and photos will be shared with the parties involved in the transaction. This ensures that everyone is on the same page and protects your security deposit at move-out.
My Role as Your Realtor
Throughout the entire process, I’ll be your main point of contact. I’ll coordinate showings, prepare offers, negotiate terms, handle paperwork, and liaise with landlords or their Realtor and associations — keeping everything on schedule and stress-free.
Best of all, my services come at no cost to you. In nearly all rental transactions in Miami, the landlord or listing agent pays the full commission, so you get professional guidance and representation at no charge.
Ready to get started?
Whether you’re just exploring options or ready to find your next home, feel free to reach out. I’d be happy to answer your questions and help you rent the perfect condo in Miami.
Join The Discussion